Company car fuel claims

Fuel for company cars is to be paid by the driver on their own personal card and then claimed back from the company as an expense each month.

1. Go to https://docs.google.com/spreadsheets/d/1ItFpzLu00XZWtNekqblw1ITlr9w4XA-o6aI1Oxrmso8/edit#gid=1358148181 and copy either sheet ‘New Format Business and Personal’ or sheet ‘New Format Business Only’ from the shared spreadsheet into your own document. It is entirely up to you which of the two spreadsheets you use, although we recommend that if you don’t submit your Personal miles you keep a record of these elsewhere, in case we should ever be audited
   1. If you choose to use the Business and Personal spreadsheet then the ‘Purpose and Details of Business Journey’ column should be left blank for any personal trips
2. Record each journey you make in the spreadsheet – ideally this will be completed as you get in and out of the car to ensure accuracy, but you can take photos of the milometer and complete the spreadsheet later if more appropriate
3. On the 16^th of each month (or as close before as possible if the 16^th falls on a weekend) you will need to log in to BreatheHR, and submit an expense claim for your Business miles, with the spreadsheet attached showing all mileage from the 17^th of one month to the 16^th of the next
4. Your expenses will then be processed and paid out at the end of the month